ADMINISTRATIVE ASSISTANT JOB DESCRIPTION

FIRST CONGREGATIONAL UNITED CHURCH OF CHRIST, CORNING

The FCUCCC Administrative Assistant is the communication and record-keeping hub of the church, accountable to the Pastor, church leaders, and the congregation. Although it is a part-time role, it is vital to maintaining and enhancing the church’s mission and vision.

The position oversees all administrative and communication requirements for the church, including working with the pastor on weekly worship materials, communication to members, staff, guests, and community members, and managing the church’s online presence, both website and social media. It requires organization, precision, discretion, and creativity.

JOB DUTIES AND RESPONSIBILITIES: 

  • Create worship bulletins for Sunday and special services
  • Maintain and update church records
  • Maintain the church website
  • Answer or forward email, phone messages, regular mail, and packages
  • Prepare worship PowerPoint for digital worship & set up Zoom information; and send worship emails weekly
  • Update social media (Facebook, Instagram) with the latest information and church events ~3 times per week 
  • Create and distribute the monthly newsletter 
  • Field requests for building use and forward completed building use forms to the Facilities Team for approval.
  • Order church supplies and maintain office equipment
  • Create event flyers and other printed communications
  • Create church reports and other materials for Congregational Meetings

COMPENSATION:

Salary and working hours for this position will be determined at the time of hire, based on experience. Pay will be based on an hourly rate. 

QUALIFICATIONS

  • Demonstrated proficiency in Microsoft and Google word processing, presentations, spreadsheets, and file management systems, social media account management, website maintenance, and office processes
  • Willing and able to develop new processes or learn new software to improve the efficiency and effectiveness of church administrative operations
  • Familiarity with and support for the United Church of Christ or other mainline Protestant church order of worship and spiritual practices

SUPERVISION AND ACCOUNTABILITY:

The Administrative Assistant is supervised by the Personnel Team, which is made up of elected volunteers. They will be accountable to the Pastor, staff, elected church leadership, and the congregation as a helpful, responsive church resource. Attendance at worship is encouraged but not required. 

RESIGNATION OR TERMINATION:

The Administrative Assistant is to provide a 30-day written notice to the Pastor and Personnel Team if they plan to terminate employment. They may be terminated upon recommendation of the Personnel Team to the Administrative Board.